(Legacy) Manage access rights of a process

(Legacy) Manage access rights of a process

This is a legacy article. View the latest article here: Process Access Rights

Why access rights

Not everyone may be allowed to see or edit a process. Access right allow to manage who can do what on a process.

Viewers can view

To select who can view a process.

Editors can edit

To select who can make changes (i.e. edit) to a process

Permission to change access rights

  • editors with "can edit" right can change access rights of a process
  • workspace administrators can change access rights of any process  

How to...

How to change access right

From the process menu:



The access right modal.


Change access right of a process

  • Everyone in workspace / All editors of workspace : this is the most open way that doesn't restrict any access rights
  • Just me: only you can view / edit the process
  • Restricted: when selected, you can pick individual users

Notes

  • Workspace admin can see all processes of a workspace, even if they don't have explicit access rigths to them.
  • Workspace admin can change the access rights of all processes of the workspace. That means that a workspace admin can grant access, includign to herself, to any process
  • Process owner are not related to access right
  • Default access rights
    • Viewing: everyone in workspace
    • Editing: just me
  • Anyone who can edit a process can see it.

Summary

Users

Adam
Admin
Eddy
Editor
Edma
Editor
Mary
Member
Maria
Member

Groups


Group 1
Eddy + Mary
Group 2
Maria + Mary


Processes

V: can view
E : can edit



view
edit
view users
edit users
view groups
edit groups
Adam
Eddy
Edma
Mary
Maria
Note



All view / All edit
all
all
n/a
n/a
n/a
n/a
VE
VE
VE
V
V




All view / restricted edit (individual)
all
restricted
n/a
Mary + Edma
n/a
n/a
V (as admin)
V
VE
V (member cannot edit)
V




All view / restricted edit (group)
all
restricted
n/a
n/a
n/a
Group 1
V (as admin)
VE
V
V (member cannot edit)
V




Restricted view / all edit
restrictedallnone set
n/a
n/a
n/a
VE
VE
VE
no
no
equivalent to "only editors can view & edit this process"



Restricted view / all edit
restricted
all
Mary
n/a
n/a
n/a
VE
VE
VE
V
no




Restricted view (group) / all edit
restricted
all
n/a
n/a
Group 1
n/a
VE
VE
VE
V
no






















































See also


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